Choosing the right all-in-one office printer for a small business involves balancing performance, cost, and ease of use. The HP OfficeJet Pro 9135 stands out as the best overall because of its reliable color printing and versatile features. For those prioritizing cost-efficiency, the Brother MFC-L2820DW offers excellent monochrome laser printing with low running costs. Meanwhile, the Epson EcoTank ET-4800 appeals to users interested in cartridge-free operation and lower long-term expenses. However, tradeoffs include higher initial prices or limited color options. Continue reading for a detailed breakdown of these options and more, to help you find the best fit for your small business.
Open a free Amazon Business account
Business pricing, bulk buying and tax-exempt orders.
Create a free accountAs an affiliate, we earn on qualifying purchases.
Key Takeaways
- Laser models tend to deliver faster printing speeds and lower per-page costs, making them ideal for busy small offices.
- Inkjet printers like the HP OfficeJet Pro series offer vibrant color output but may require more frequent ink replacements.
- Cartridge-free systems like Epson EcoTank significantly reduce ongoing costs but come with higher upfront investment.
- Multifunctionality is essential—look for models with duplex printing, scanning, and fax capabilities to cover all small business needs.
- Build quality and user interface influence daily usability; choosing a model with straightforward controls can save time.
| HP OfficeJet Pro 9135 Wireless All-in-One Color Inkjet Printer |  | Best Overall | Print Speed: 25 ppm black, 20 ppm color | Paper Capacity: 500 sheets | Touchscreen: 4.3-inch color touchscreen | VIEW ON AMAZON | See Our Full Breakdown |
| Brother MFC-L2820DW Wireless Monochrome All-in-One Laser Printer with Copy, Scan, and Fax |  | Best for Monochrome Laser Efficiency | Print Speed: Up to 36 ppm | Scan Speed: 23.6/7.9 ipm (bk/cl) | Auto Document Feeder: 50 pages | VIEW ON AMAZON | See Our Full Breakdown |
| HP OfficeJet Pro 9125 Wireless All-in-One Color Inkjet Printer |  | Best Versatile Color Inkjet | Print Speed: Up to 22 ppm black, 18 ppm color | Paper Capacity: 250 sheets | Touchscreen: 2.7-inch color touchscreen | VIEW ON AMAZON | See Our Full Breakdown |
| Epson EcoTank ET-4800 Wireless All-in-One Cartridge-Free Supertank Printer with Scanner, Copier, Fax, ADF, Ethernet, White |  | Best Cartridge-Free Cost Savings | Printer Type: All-in-One | Connectivity: Wireless, Ethernet | Color: White | VIEW ON AMAZON | See Our Full Breakdown |
| HP OfficeJet Pro 8125 Wireless All-in-One Color Inkjet Printer |  | Best for Home Office | Print Speed: 20 ppm black, 10 ppm color | Input Tray Capacity: 225 sheets | Touchscreen: 2.7-inch color touchscreen | VIEW ON AMAZON | See Our Full Breakdown |
| Brother INKvestment 5010 Wireless Color Inkjet All-in-One Printer with Touchscreen |  | Best Overall for Small Business with High-Volume Color Printing | Printer Type: All-in-One Inkjet | Connectivity: Wi-Fi, Ethernet, USB, Cloud | Touchscreen: 2.7-inch color touchscreen | VIEW ON AMAZON | See Our Full Breakdown |
| HP OfficeJet Pro 8135 Wireless All-in-One Color Inkjet Printer, Print, Scan, Copy, Fax, ADF, Duplex Printing |  | Best for Home Offices Needing Fast, Versatile Functionality | Print Speed (Black): up to 20 ppm | Print Speed (Color): up to 10 ppm | Input Tray Capacity: 225 sheets | VIEW ON AMAZON | See Our Full Breakdown |
| HP Color LaserJet Pro 3301sdw Wireless All-in-One Color Laser Printer |  | Best for Color Document Production in Small Teams | Printer Type: Laser | Print Media: Plain paper | Maximum Copy Speed: 26 ppm | VIEW ON AMAZON | See Our Full Breakdown |
| HP LaserJet Pro MFP 3101sdw Wireless Black and White All-in-One Laser Printer |  | Best Monochrome Laser for Small Teams with Heavy Document Workloads | Printer Type: Laser | Printer Functions: Print, Scan, Copy | Print Speed: up to 35 ppm | VIEW ON AMAZON | See Our Full Breakdown |
| Brother MFC-L5710DW Business Monochrome Laser All-in-One Printer with Wireless Networking and Duplex Print, Scan, and Copy |  | Best for High-Performance Monochrome Office Workflows | Print Speed: up to 48 ppm | Auto Document Feeder Capacity: 50 pages | Scan Speed: up to 60 ipm | VIEW ON AMAZON | See Our Full Breakdown |
| Brother MFC-J1360DW Work Smart Wireless Color Inkjet All-in-One Printer |  | Best Overall for Small Offices Needing Versatile Color Printing | Print Speed (Black): up to 16 ppm | Print Speed (Color): up to 9 ppm | Automatic Duplex: Yes | VIEW ON AMAZON | See Our Full Breakdown |
| Brother MFC-L6810DW Enterprise Monochrome Laser All-in-One Printer, Wireless, Duplex, Large Paper Capacity, Security, Works with Alexa |  | Best for High-Volume, Secure Monochrome Printing in Larger Workgroups | Print Speed: 52 ppm | Auto Document Feeder Capacity: 80 pages | Maximum Paper Capacity: 1,660 sheets | VIEW ON AMAZON | See Our Full Breakdown |
| Brother MFC-L8930CDW Business Color Laser All-in-One Printer with Duplex Print, Scan, Copy, Security, and Wireless Connectivity |  | Best for Color Laser Performance with Advanced Security in Business Settings | Print Speed: up to 33 ppm | Scan Speed: up to 104 ipm | Auto Document Feeder: 80 pages | VIEW ON AMAZON | See Our Full Breakdown |
| HP OfficeJet Pro 8139 Wireless All-in-One Color Inkjet Printer |  | Best for Small Offices Needing Fast Color and Eco-Friendly Features | Print Speed (Black): up to 20 ppm | Print Speed (Color): up to 10 ppm | Input Tray Capacity: 225 sheets | VIEW ON AMAZON | See Our Full Breakdown |
| Brother DCP-L2640DW Wireless Monochrome Multi-Function Laser Printer with Copy and Scan |  | Best Compact Monochrome Laser for Space-Conscious Small Businesses | Print Speed: 36 pages per minute | Scan Speed: 23.6/7.9 ipm | Auto Document Feeder: 50 pages | VIEW ON AMAZON | See Our Full Breakdown |
| all in one office printer for small businesse | Connectivity | Print Speed | Touchscreen |
|---|---|---|---|
| HP OfficeJet Pro 9135 Wireless | Wireless dual-band Wi-Fi | 25 ppm black, 20 ppm color | 4.3-inch color touchscreen |
| Brother MFC-L2820DW Wireless M | Wireless, Ethernet, USB | Up to 36 ppm | — |
| HP OfficeJet Pro 9125 Wireless | Wireless, dual-band Wi-Fi | Up to 22 ppm black, 18 ppm color | 2.7-inch color touchscreen |
| Epson EcoTank ET-4800 Wireless | Wireless, Ethernet | — | — |
| HP OfficeJet Pro 8125 Wireless | Wireless, dual-band Wi-Fi | 20 ppm black, 10 ppm color | 2.7-inch color touchscreen |
| Brother INKvestment 5010 Wirel | Wi-Fi, Ethernet, USB, Cloud | up to 28 ppm black / 26 ppm color | 2.7-inch color touchscreen |
| HP OfficeJet Pro 8135 Wireless | Wireless dual-band Wi-Fi | — | 2.7-inch color touchscreen |
| HP Color LaserJet Pro 3301sdw | — | — | — |
| HP LaserJet Pro MFP 3101sdw Wi | — | up to 35 ppm | — |
| Brother MFC-L5710DW Business M | Wireless, Ethernet | up to 48 ppm | — |
| Brother MFC-J1360DW Work Smart | Wireless, Wi-Fi Direct, USB, Cloud apps | — | — |
| Brother MFC-L6810DW Enterprise | Gigabit Ethernet, dual band wireless | 52 ppm | 7-inch color display |
| Brother MFC-L8930CDW Business | Wi-Fi dual-band, Gigabit Ethernet | up to 33 ppm | 7-inch color |
| HP OfficeJet Pro 8139 Wireless | Wireless dual-band Wi-Fi | — | 2.7-inch color |
| Brother DCP-L2640DW Wireless M | Wi-Fi, Ethernet, USB 2.0 | 36 pages per minute | — |
More Details on Our Top Picks
HP OfficeJet Pro 9135 Wireless All-in-One Color Inkjet Printer
The HP OfficeJet Pro 9135 stands out as the most versatile choice, combining high-speed color printing with a large paper capacity and robust security features, making it ideal for small offices with demanding document needs. Its 25 ppm black and 20 ppm color speeds outpace many competitors like the HP OfficeJet Pro 9125, offering quicker turnaround for busy workflows. The 4.3-inch touchscreen enhances ease of use, and the auto duplex function saves time and paper. However, this model relies heavily on proprietary HP cartridges, which can be costly and may require a subscription after the included trial. Firmware updates might also restrict non-HP ink, representing a tradeoff for security and reliability. Overall, it’s suited for small businesses prioritizing speed, security, and capacity, willing to invest in ongoing ink costs.
Pros:- Fast color printing and high paper capacity
- User-friendly 4.3-inch touchscreen interface
- Wireless mobile printing support
- Enhanced security features
Cons:- Requires original HP cartridges with chips or circuitry
- Subscription needed after trial for ink savings
- Potential firmware restrictions on non-HP cartridges
Best for: Small offices needing fast, high-volume color printing with strong security.
Not ideal for: Businesses seeking the most budget-friendly option or those preferring cartridge-free ink solutions.
- Print Speed:25 ppm black, 20 ppm color
- Paper Capacity:500 sheets
- Touchscreen:4.3-inch color touchscreen
- Connectivity:Wireless dual-band Wi-Fi
- Features:Print, scan, copy, fax, auto duplex, auto document feeder
- Security:HP Wolf Pro Security
Our verdict“This model is best for small businesses that need high throughput and security but are prepared for ongoing ink costs.”
Brother MFC-L2820DW Wireless Monochrome All-in-One Laser Printer with Copy, Scan, and Fax
The Brother MFC-L2820DW is tailored for small offices that primarily handle text-based documents, offering rapid monochrome printing at up to 36 ppm, making it a standout for speed and efficiency. Its compact design fits well into tight spaces, and multiple connectivity options—including wireless, Ethernet, and USB—facilitate flexible setups. Compared to the color-focused HP OfficeJet Pro 9125, this laser model delivers sharper text and lower running costs per page, though it cannot handle color printing. The 50-page auto document feeder and 250-sheet tray support high-volume tasks. A notable tradeoff is its monochrome limitation, and toner replacements can become frequent if high-yield options aren’t chosen. It’s ideal for small businesses that prioritize fast, reliable black-and-white output without color distraction.
Pros:- High-speed monochrome printing up to 36 ppm
- Compact size suits small office spaces
- Multiple connectivity options including Ethernet and Wi-Fi
- High-capacity 250-sheet paper tray
Cons:- Limited to black-and-white printing only
- Toner replacements can be frequent without high-yield options
- Some features require subscription enrollment
Best for: Small offices needing fast, high-volume monochrome printing with minimal fuss.
Not ideal for: Businesses requiring color printing or those with infrequent printing needs.
- Print Speed:Up to 36 ppm
- Scan Speed:23.6/7.9 ipm (bk/cl)
- Auto Document Feeder:50 pages
- Paper Tray Capacity:250 sheets
- Connectivity:Wireless, Ethernet, USB
- Energy Star:Yes
Our verdict“This laser printer excels for small offices focused on fast, monochrome document workflow, with less emphasis on color or photo printing.”
HP OfficeJet Pro 9125 Wireless All-in-One Color Inkjet Printer
The HP OfficeJet Pro 9125 offers a well-rounded solution for small offices that need reliable color printing and multifunction capabilities. Its 22 ppm black and 18 ppm color speeds make it suitable for mixed-document environments. The 2.7-inch touchscreen simplifies operation, and wireless setup supports mobile printing from various devices. Compared with the 9135, it has a smaller paper capacity but remains versatile with duplex scanning and copying. Its use of recycled plastic aligns with eco-conscious values. However, like other HP inkjets, it relies on proprietary cartridges, and firmware updates can restrict non-HP ink, which is a common tradeoff for security and reliability. This makes it a good fit for small teams that value color versatility without the need for high-volume capacity.
Pros:- Fast color printing suitable for busy offices
- Wireless mobile printing support
- Security features protect data
- Eco-friendly recycled plastic construction
Cons:- Requires original HP cartridges with chips
- Firmware may restrict third-party ink
- Limited paper capacity (250 sheets)
Best for: Small teams requiring versatile color printing with straightforward operation.
Not ideal for: High-volume, security-sensitive environments or those seeking cartridge-free solutions.
- Print Speed:Up to 22 ppm black, 18 ppm color
- Paper Capacity:250 sheets
- Touchscreen:2.7-inch color touchscreen
- Connectivity:Wireless, dual-band Wi-Fi
- Features:Print, scan, copy, fax, duplex
- Security:HP Wolf Pro Security
Our verdict“This printer fits small offices needing reliable, colorful multifunction printing without the bulk of larger models.”
Epson EcoTank ET-4800 Wireless All-in-One Cartridge-Free Supertank Printer with Scanner, Copier, Fax, ADF, Ethernet, White
The Epson EcoTank ET-4800 is designed for cost-conscious small offices seeking a sustainable, cartridge-free printing solution. Its high-capacity ink tanks eliminate ongoing cartridge purchases, significantly lowering per-page costs over time. The device handles printing, scanning, copying, and faxing, with a 50-page auto document feeder and Ethernet connectivity for flexible network setup. Compared to traditional cartridge-based models like the HP OfficeJet Pro 9135, it involves a higher initial investment but offers long-term savings and eco-friendliness. The setup process can be complex, and ink filling may be messy for some, but these are minor tradeoffs for the ongoing savings. This pick suits businesses with steady printing needs looking to minimize waste and recurring costs.
Pros:- Cost-effective with cartridge-free high-capacity ink tanks
- Multifunction capabilities: printing, scanning, copying, faxing
- Wireless and Ethernet connectivity
- Eco-friendly with reduced waste
Cons:- Complex setup and initial ink filling can be messy
- Higher upfront cost compared to cartridge-based printers
- Longer warm-up time for first print
Best for: Small businesses with consistent printing volume prioritizing low cost and eco-friendliness.
Not ideal for: Offices with infrequent printing needs or those preferring quick, simple setup.
- Printer Type:All-in-One
- Connectivity:Wireless, Ethernet
- Color:White
- Features:Cartridge-Free, High-Capacity Ink Tanks, Scanner, Copier, Fax, ADF
Our verdict“This EcoTank model is ideal for small offices seeking long-term savings and eco-conscious printing, accepting a higher initial investment.”
HP OfficeJet Pro 8125 Wireless All-in-One Color Inkjet Printer
The HP OfficeJet Pro 8125 offers a compact, reliable all-in-one solution tailored for home-based small offices. Its 20 ppm black and 10 ppm color speeds cater to moderate workloads, and the 2.7-inch touchscreen simplifies everyday tasks. With wireless connectivity and support for mobile printing, it provides convenience for casual or small-scale business use. Constructed with over 45% recycled plastic, it aligns with sustainable practices. Compared with larger or faster models like the HP OfficeJet Pro 9135, it sacrifices some capacity and speed but remains highly suitable for light to moderate document tasks. Its reliance on original HP cartridges and firmware restrictions are tradeoffs for consistent performance. This printer makes sense for small teams or freelancers prioritizing space-saving design and eco-friendliness.
Pros:- Fast color printing for home use
- Wireless and mobile app support
- Eco-friendly recycled plastic content
- Includes 3 months of free Instant Ink
Cons:- Limited to home or small office use due to capacity
- Requires original HP cartridges with chips
- Firmware updates may restrict non-HP ink
Best for: Home-based small offices or freelancers needing reliable, space-efficient color printing.
Not ideal for: High-volume or security-critical environments that demand larger capacity and advanced features.
- Print Speed:20 ppm black, 10 ppm color
- Input Tray Capacity:225 sheets
- Touchscreen:2.7-inch color touchscreen
- Connectivity:Wireless, dual-band Wi-Fi
- Security:HP Wolf Essential Security
- Additional Features:Auto duplex, auto document feeder
Our verdict“This model suits home offices that need dependable color printing in a compact, eco-friendly form factor, with manageable volume limits.”
Brother INKvestment 5010 Wireless Color Inkjet All-in-One Printer with Touchscreen
This model stands out for its high-yield ink cartridges and large paper capacity, making it ideal for small businesses that need reliable, high-volume color printing. Compared with the HP OfficeJet Pro 8135, the Brother INKvestment 5010 offers better cost efficiency over time thanks to its ink cartridge design, though setup can be more complex. Its automatic duplex printing and cloud integration streamline workflows, but it’s less suited for businesses that prioritize simple plug-and-play setup or minimal maintenance. The large 500-sheet paper capacity helps prevent frequent refills during busy periods, yet its ink replenishment process and initial setup complexity could be hurdles for less tech-savvy users.
Pros:- High-yield ink cartridges reduce ongoing costs
- Automatic duplex printing saves time and paper
- Multiple connectivity options including cloud support
- Large 500-sheet paper capacity minimizes refills
Cons:- Setup process can be complex and intimidating for some users
- Not designed for extremely high-volume enterprise use
Best for: Small businesses with high-volume color printing needs and a focus on cost efficiency
Not ideal for: Startups or solo entrepreneurs seeking a quick, straightforward setup with minimal technical hassle
- Printer Type:All-in-One Inkjet
- Connectivity:Wi-Fi, Ethernet, USB, Cloud
- Touchscreen:2.7-inch color touchscreen
- Automatic Document Feeder:50 sheets
- Paper Capacity:500 sheets
- Print Speed:up to 28 ppm black / 26 ppm color
Our verdict“This printer suits small businesses that need economical, high-volume color printing and are prepared for a slightly involved setup process.”
HP OfficeJet Pro 8135 Wireless All-in-One Color Inkjet Printer, Print, Scan, Copy, Fax, ADF, Duplex Printing
This pick makes the most sense for small office environments or home offices that prioritize speed and ease of use. Compared to the Brother INKvestment 5010, the HP OfficeJet Pro 8135 offers quicker setup and more straightforward mobile printing, though its ink costs can be higher over time. Its fast color printing and multifunction abilities, including faxing and a 225-sheet input tray, support daily tasks efficiently. The eco-friendly design and included trial of Instant Ink add value, but it relies on HP-specific cartridges, which could be a downside for budget-conscious buyers. Its simplicity is ideal for users who prefer plug-and-play functionality over advanced customization.
Pros:- Fast color printing speeds support busy schedules
- Wireless and mobile printing support ease of use
- Eco-conscious design with recycled plastics
- Includes 3-month Instant Ink trial
Cons:- Requires HP cartridges with chips or circuitry, limiting options
- Firmware updates necessary for security features
- Higher long-term ink costs compared to laser alternatives
Best for: Small office or home office users needing fast, versatile, and easy-to-manage printing
Not ideal for: Businesses that require high-volume color printing over time or minimal cartridge dependency
- Print Speed (Black):up to 20 ppm
- Print Speed (Color):up to 10 ppm
- Input Tray Capacity:225 sheets
- Touchscreen:2.7-inch color touchscreen
- Connectivity:Wireless dual-band Wi-Fi
- Security:HP Wolf Essential Security
Our verdict“This printer is perfect for small offices seeking speedy, multifunction printing with simple setup and mobile support.”
HP Color LaserJet Pro 3301sdw Wireless All-in-One Color Laser Printer
This laser model excels in producing professional color documents quickly, making it ideal for small teams that need high-quality output. Compared with the inkjet-based Brother INKvestment 5010 and HP OfficeJet 8135, its laser technology provides superior speed and crispness for sharp graphics and text. Its auto duplex feature and wireless connectivity support efficient workflows, but it’s heavier and more space-consuming, which could be a concern for compact offices. The reliance on HP-specific cartridges could also increase maintenance costs. Despite the lack of mention of fax functionality, its robust print speeds and professional output make it a strong choice for teams prioritizing speed and color accuracy.
Pros:- Fast print speeds suitable for busy offices
- Wireless and Ethernet connectivity for flexible setup
- All-in-one functions including scan and copy
- Auto duplex printing supports paper saving
Cons:- Heavy at over 37 pounds, requiring more space
- Limited to HP cartridges with chips or circuitry
- No explicit mention of fax capabilities
Best for: Small teams producing frequent, high-quality color documents and presentations
Not ideal for: Solo entrepreneurs or very small offices with limited space and lower volume needs
- Printer Type:Laser
- Print Media:Plain paper
- Maximum Copy Speed:26 ppm
- Print Speed (Color):30 ppm
- Print Resolution:1200 x 1200 dpi
- Additional Functions:Scan, Copy
Our verdict“This laser printer is ideal for small teams that need rapid, high-quality color printing for professional documents.”
HP LaserJet Pro MFP 3101sdw Wireless Black and White All-in-One Laser Printer
This monochrome laser model is tailored for small teams that mainly handle text-heavy documents, offering rapid printing and scanning. Compared with the color LaserJet 3301sdw, it provides faster output for black-and-white content, but lacks color capabilities and is less suitable for visual-heavy tasks. Its compact design fits well into small offices, and its automatic duplex feature promotes efficient paper use. However, its reliance on HP-specific cartridges with chips can add to ongoing costs, and it doesn’t support color or fax functions, limiting versatility for some users. For teams prioritizing speed and cost-effective monochrome output, this machine delivers reliable performance.
Pros:- Fast printing and scanning speeds support productivity
- Compact size fits small spaces
- Automatic duplexing reduces paper waste
- Wireless connectivity for multiple device support
Cons:- Limited to monochrome printing, no color option
- Requires cartridges with HP chips or circuitry
- No fax functionality
Best for: Small teams focusing on high-volume black-and-white document printing and scanning
Not ideal for: Offices with a need for color printing or multifunctionality beyond black-and-white documents
- Printer Type:Laser
- Printer Functions:Print, Scan, Copy
- Print Speed:up to 35 ppm
- Maximum Copies Per Run:up to 999
- Resolution:1200 x 1200 dpi
- Additional Features:Wireless, Duplex
Our verdict“This monochrome laser is best suited for small teams with a high volume of black-and-white documents who prioritize speed and space efficiency.”
Brother MFC-L5710DW Business Monochrome Laser All-in-One Printer with Wireless Networking and Duplex Print, Scan, and Copy
This model is designed for fast-paced offices that need high-volume black-and-white output combined with advanced security and versatility. Compared with the HP LaserJet Pro 3101sdw, the Brother MFC-L5710DW offers higher print speeds—up to 48ppm—and a larger, 3.5-inch color touchscreen for easier operation. Its high-yield toner reduces running costs, and its extensive paper capacity supports large workloads, though its larger footprint requires more space. While it excels at monochrome tasks, it’s not suitable for any color printing. The robust security features and high-speed performance make it ideal for busy, security-conscious environments, but the setup might be complex for some users.
Pros:- Fast print speeds up to 48 ppm support busy workflows
- Large, expandable paper capacity for high-volume tasks
- High-yield toner reduces operational costs
- Advanced security features protect sensitive data
Cons:- Larger footprint demands more office space
- Limited to black-and-white printing
- Initial setup can be complex for less tech-savvy users
Best for: Small, security-conscious offices with high-volume monochrome printing needs
Not ideal for: Offices requiring color documents or minimal setup time
- Print Speed:up to 48 ppm
- Auto Document Feeder Capacity:50 pages
- Scan Speed:up to 60 ipm
- Paper Capacity:250 sheets (expandable to 1,390)
- Toner Cartridge Yield:11,000 pages high-yield
- Connectivity:Wireless, Ethernet
Our verdict“This laser printer is best for small offices needing fast, secure, high-volume monochrome printing with extensive paper handling capabilities.”
Brother MFC-J1360DW Work Smart Wireless Color Inkjet All-in-One Printer
The Brother MFC-J1360DW stands out as the best all-in-one choice for small offices that prioritize color versatility and ease of use. Compared with the Brother DCP-L2640DW, it offers vibrant color output and mobile printing, making it ideal for creative or marketing tasks. However, it doesn’t include advanced office features like high-volume scanning or security, which are available on laser models like the Brother MFC-L6810DW. This pick is perfect for users who need frequent color printing in a compact, budget-friendly package, but those requiring heavy-duty scanning or document security should look elsewhere.
Pros:- Compact and space-saving design ideal for small offices
- Wireless and mobile printing support for convenience
- Automatic duplex printing and document feeder boost productivity
- Vibrant color output with fast speeds
Cons:- Limited to basic multifunction features, missing advanced office functions
- Small display may be less user-friendly for some users
- Requires genuine ink cartridges for optimal performance
Best for: Small businesses or home offices that need reliable, high-quality color printing without complex setup.
Not ideal for: High-volume document processing or environments requiring advanced security features, as it’s limited to basic multifunction capabilities.
- Print Speed (Black):up to 16 ppm
- Print Speed (Color):up to 9 ppm
- Automatic Duplex:Yes
- Automatic Document Feeder:20 sheets
- Paper Tray Capacity:150 sheets
- Display:1.8-inch color display
- Connectivity:Wireless, Wi-Fi Direct, USB, Cloud apps
- Compatible Ink:Genuine LC501
Our verdict“This printer suits small offices needing versatile, easy-to-use color printing without high-volume demands.”
Brother MFC-L6810DW Enterprise Monochrome Laser All-in-One Printer, Wireless, Duplex, Large Paper Capacity, Security, Works with Alexa
The Brother MFC-L6810DW is a robust choice for mid to large-sized workgroups that need fast, high-volume monochrome printing. Compared with the Brother DCP-L2640DW, it offers significantly higher speed—up to 52 ppm—and a much larger paper capacity, making it suitable for busy environments. The advanced security features, including NFC badge access, add a layer of protection that smaller or less security-conscious offices won’t need. However, its bulk size and higher price point make it less suitable for small offices or home setups. It excels in environments where speed, security, and capacity are top priorities, but it’s overkill for casual or low-volume use.
Pros:- Fast print speeds up to 52 ppm for high-volume tasks
- Large, expandable paper capacity up to 1,660 sheets
- Advanced security with NFC badge authentication
- Wireless and wired network support for flexibility
Cons:- Complex setup process may challenge some users
- High initial cost and large footprint
- Designed primarily for monochrome printing; not suitable for color needs
Best for: Mid-sized or large offices with high-volume monochrome printing needs and security concerns.
Not ideal for: Small offices or home users who lack space or don’t need such high speed or security features.
- Print Speed:52 ppm
- Auto Document Feeder Capacity:80 pages
- Maximum Paper Capacity:1,660 sheets
- Touchscreen:7-inch color display
- Connectivity:Gigabit Ethernet, dual band wireless
- Security Features:Triple Layer Security, NFC card reader
Our verdict“Ideal for larger workgroups that require fast, secure, high-capacity monochrome printing with minimal downtime.”
Brother MFC-L8930CDW Business Color Laser All-in-One Printer with Duplex Print, Scan, Copy, Security, and Wireless Connectivity
The Brother MFC-L8930CDW offers a combination of high-quality color laser printing and comprehensive security features, making it suitable for busy teams that need reliable, fast output. Compared with the laser-based Brother MFC-L6810DW, it provides faster color printing up to 33 ppm and advanced scanning options, along with a larger 7-inch touchscreen for easier management. The security suite, including NFC card reader and triple-layer security, makes it a strong choice for sensitive environments. However, its setup complexity and higher cost could be hurdles for smaller or less tech-savvy teams. It’s best for those who prioritize color quality, security, and speed over initial simplicity or low price.
Pros:- High-quality color and black printing at fast speeds
- Advanced scanning with cloud and document creation features
- Secure with multi-layer security and NFC authentication
- Flexible wireless and wired connectivity
Cons:- Complex setup process for some users
- Higher initial investment
- Internet connection required for some features
Best for: Color-driven offices needing secure, fast printing and high-quality scanning for sensitive documents.
Not ideal for: Small or budget-conscious teams that only need basic monochrome printing and simple setup.
- Print Speed:up to 33 ppm
- Scan Speed:up to 104 ipm
- Auto Document Feeder:80 pages
- Touchscreen:7-inch color
- Connectivity:Wi-Fi dual-band, Gigabit Ethernet
- Security Features:Triple Layer Security, NFC card reader
Our verdict“This model suits offices that need vibrant color printing, robust security, and fast performance in a high-demand environment.”
HP OfficeJet Pro 8139 Wireless All-in-One Color Inkjet Printer
The HP OfficeJet Pro 8139 balances speed, versatility, and sustainability, making it a compelling option for small offices focused on color printing. Unlike laser models such as the Brother MFC-L8930CDW, it provides faster color printing at 10 ppm and a more eco-conscious design with over 45% recycled plastic. Its wireless support and 2.7-inch touchscreen simplify remote printing and management. However, it relies on HP cartridges with chips, which can increase ongoing costs, and firmware updates may be necessary for security. This printer is best for users who prioritize quick color output and environmental considerations, but not for those needing high-volume or professional-grade security features.
Pros:- Fast color printing and versatile all-in-one features
- Wireless support for remote and mobile printing
- Eco-friendly design with recycled plastic content
- Intuitive touchscreen for easy operation
Cons:- Requires original HP cartridges with chips, increasing ongoing costs
- Firmware updates needed for security features
- Limited to cartridges with HP chips, which may be costly
Best for: Small offices seeking fast color printing and eco-friendly design without high-volume or security demands.
Not ideal for: High-volume printing environments or offices requiring advanced document security and large paper capacity.
- Print Speed (Black):up to 20 ppm
- Print Speed (Color):up to 10 ppm
- Input Tray Capacity:225 sheets
- Touchscreen:2.7-inch color
- Connectivity:Wireless dual-band Wi-Fi
- Security:HP Wolf Essential Security
Our verdict“This printer suits small offices that need quick, colorful prints with an eco-conscious approach and moderate volume needs.”
Brother DCP-L2640DW Wireless Monochrome Multi-Function Laser Printer with Copy and Scan
The Brother DCP-L2640DW offers a straightforward monochrome laser solution for small businesses that need efficiency without excess bulk. Compared to the Brother MFC-L6810DW, it provides a faster print speed of 36 ppm and a larger paper capacity of 250 sheets, making it ideal for space-constrained environments that require reliable black-and-white printing. Its no-frills design keeps costs lower and setup relatively simple, but its monochrome-only output limits its versatility. This model is well-suited for small teams focused on high-volume text documents, but it’s not suitable for color or advanced office functions like high-volume scanning or security features.
Pros:- Fast printing speeds up to 36 ppm
- Compact design saves valuable desk space
- Flexible connectivity including Wi-Fi, Ethernet, and USB
- Eco-friendly features like duplex printing
Cons:- Limited to monochrome printing, reducing versatility
- Requires compatible Brother genuine toner for best results
- Setup may still be complex for some users
Best for: Small teams needing fast monochrome printing with minimal space requirements and straightforward operation.
Not ideal for: Offices that require color printing, high-security features, or advanced scanning options.
- Print Speed:36 pages per minute
- Scan Speed:23.6/7.9 ipm
- Auto Document Feeder:50 pages
- Paper Capacity:250 sheets
- Connectivity:Wi-Fi, Ethernet, USB 2.0
- Energy Star:Yes
- EPEAT Rating:Silver
Our verdict“This printer is ideal for small offices needing quick, reliable monochrome output with a compact footprint.”
How We Picked
Our evaluation focused on key factors that matter most to small business owners: printing performance, cost of operation, ease of use, and versatility. We considered print speed, quality, and reliability, ensuring each model could handle typical office workloads. Cost analysis included both initial purchase price and ongoing expenses like ink or toner refills. Ease of setup and user interface were also critical, as busy entrepreneurs need straightforward operation. The ranking balances high-end features with value, favoring models that offer the best overall performance for small business environments.Factors to Consider When Choosing All In One Office Printer For Small Businesses
When choosing an all-in-one office printer for small businesses, it’s vital to focus on how the device aligns with your specific needs and workflow. Consider the volume of printing, color requirements, and whether features like scanning and faxing are essential. Budget constraints often influence whether a laser or inkjet model makes more sense, but long-term costs matter as well. Durability and ease of maintenance can prevent disruptions, especially for busy offices. Lastly, compatibility with existing network setups and mobile printing options can streamline daily operations.Performance and Speed
High printing speed reduces wait times and increases productivity in a busy office. Laser printers generally outperform inkjets in speed, especially for black-and-white documents, while color inkjets excel in producing high-quality images and marketing materials. Consider your typical workload volume—if you print hundreds of pages weekly, investing in a faster, more durable model can save time and frustration. However, for occasional printing, a slower but less expensive model might suffice.
Operating Costs
Ongoing expenses like ink or toner can significantly impact your total cost of ownership. Laser printers tend to have higher initial prices but lower per-page costs, making them economical over time for large volumes. Inkjet models may be cheaper upfront but can become costly if you print frequently, due to frequent cartridge replacements. Cartridges that are easier to refill or refillable tanks, like Epson EcoTank, can lower long-term costs but require a higher initial investment. Balancing upfront price with ongoing expenses is key to long-term savings.
Multifunction Features
Beyond printing, scanning, copying, and faxing capabilities are often necessities in small offices. Look for models with automatic document feeders (ADF) for efficient scanning and copying multi-page documents, saving time. Duplex printing (double-sided) can cut paper costs and reduce clutter. Consider whether the device supports wireless and mobile printing, which adds flexibility and streamlines workflows, especially if multiple team members need quick access without cables.
Ease of Use and Maintenance
User-friendly interfaces, clear controls, and straightforward setup reduce the learning curve and minimize downtime. Touchscreen controls are common on newer models and enhance usability. Reliability and durability are equally important—look for printers with good build quality and accessible support options. Regular maintenance, like replacing cartridges or clearing paper jams, should be simple to perform without specialized tools or skills, helping keep your office running smoothly.
Connectivity and Compatibility
Most small business printers now support wireless and mobile printing options, which add convenience in dynamic office environments. Compatibility with your existing network, whether Wi-Fi or Ethernet, ensures seamless integration. Some models also support printing via cloud services or mobile apps, enabling remote printing and reducing reliance on physical connections. Ensuring compatibility with your devices and workflow can significantly boost productivity and reduce frustration.
Frequently Asked Questions
Is it better to choose a laser or inkjet all-in-one printer for my small business?
The choice between laser and inkjet depends on your printing needs. Laser printers excel in speed, cost per page, and volume capacity, making them suitable for busy offices with high print demands. Inkjet printers, on the other hand, deliver superior color quality and are often less expensive upfront, which is beneficial if you print primarily color documents infrequently. For most small businesses with moderate to high printing needs, a laser model tends to be more cost-effective in the long run.How important is automatic duplex printing in a small office printer?
Automatic duplex printing is a valuable feature that allows double-sided printing without manual intervention, significantly reducing paper usage and costs. It also helps maintain a professional look for reports and presentations. If your office handles a lot of multi-page documents, models with duplex capability can save time and money, making it a worthwhile consideration. However, some budget models omit this feature, so weigh the savings against your volume needs.Should I prioritize printing speed or print quality?
Prioritizing printing speed is crucial if your office handles large volumes daily, as it minimizes wait times. Conversely, if your work involves high-quality graphics, marketing materials, or professional documents, print quality should take precedence. Many models strike a balance, offering decent speed without sacrificing too much on quality. Evaluate your typical print jobs to determine which factor matters more for your workflow.How much should I expect to pay upfront versus ongoing costs?
Initial costs vary widely, from budget models around a few hundred dollars to premium machines costing over a thousand. Laser printers tend to have higher upfront prices but lower ongoing costs, especially with toner efficiency. Inkjet options are often cheaper initially but can become expensive over time with frequent ink replacements. Consider your expected print volume and choose a model where the ongoing expenses align with your budget for sustainable operation.Are wireless and mobile printing features worth the extra cost?
Wireless and mobile printing capabilities add significant convenience, particularly in environments with multiple users or flexible work locations. They enable printing from smartphones, tablets, and laptops without cumbersome cables, streamlining daily tasks. While some models include these features at no extra cost, others charge a premium. For small teams that value quick, on-the-go printing, investing in these features can improve productivity and reduce hassle.Conclusion
For small business owners seeking overall reliability and versatility, the HP OfficeJet Pro 9135 remains the best choice, blending speed, quality, and ease of use. Budget-conscious users will appreciate the Brother MFC-L2820DW for its low operating costs and straightforward monochrome laser printing. Those prioritizing long-term savings should consider the Epson EcoTank ET-4800, thanks to its refillable tanks. Beginners or those with limited space might prefer compact models like the Brother DCP-L2640DW. Meanwhile, firms needing high-volume, professional-quality output should explore premium laser options like Brother MFC-L6810DW. Tailor your choice based on your specific volume, budget, and feature needs for the best results.NFL season / tailgating Picks
team gear
As an affiliate, we earn on qualifying purchases.
